Every job. Every operative. Every hour.
Project Planner runs your labour, timesheets, materials and H&S in one place, so you stop chasing spreadsheets and WhatsApp groups and start running jobs.
Running a contracting business shouldn't require spreadsheets and a host of apps.
Run everything from one platform. Project Planner.
Double-bookings found on site
Two managers book the same electrician because the calendar and the spreadsheet disagree.
Timesheets chased every payday
Hours pieced together from texts, WhatsApp photos and paper.
H&S paperwork you can't prove
Toolbox talks were delivered, but the signatures are in a drawer somewhere.
One platform for the whole job.
Eight modules that work together, so a booking becomes a timesheet, a warning and a line on the weekly report without anyone retyping it.
Scheduling & bookings
Book operatives, managers and sub contractors onto jobs in three steps, with clashes flagged before they happen.
Learn moreWarnings & daily overview
See who is where today, who is unbooked, and every clash, colour-coded by urgency.
Learn moreTimesheets & payment runs
Bookings become timesheets automatically. Operatives sign, managers counter-sign, you export.
Learn moreMaterials & wholesalers
Operatives add what they need, the site manager sends it, the wholesaler gets a proper order request.
Learn moreHealth & safety
Issue toolbox talks, collect signatures on phones, and keep RAMS with the job.
Learn moreProjects & small works
Every job with its programme, client, managers, progress, tasks and location in one place.
Learn moreWeekly reports
One click turns the week into a printable report: hours by project, warnings, leave and subs.
Learn morePeople, roles & leave
Admins, managers and operatives each see exactly what they need, with qualifications and leave tracked.
Learn moreBook the right people. Never twice.
Book operatives, managers and sub contractors onto jobs in three steps, with clashes flagged before they happen.
- Pick dates, add people, review and confirm
- Full day, AM, PM or custom hours
- Double-bookings flagged instantly, weekends included
- Operatives see their week in My Schedule on their phone
07:30–16:00
8h
Clash
12h
06:00–14:30
8h
07:30–11:30
4h
16:00–19:00 @1.5×
8h +3h
07:30–16:00
8h
12:30–16:30
4h
10:00–18:30
8h
07:30–16:00
8h
20:00–04:00 @1.5×
8h
07:30–16:00
8h
07:30–16:00
8h
Office · 09:00–13:00
4h
Know what needs fixing before 8am.
See who is where today, who is unbooked, and every clash, colour-coded by urgency.
- Unbooked labour against your standard paid day
- Clash detection with approve-for-report
- Look ahead to end of week, end of invoicing period or any number of days
- High, medium and low severity, including expired qualifications
Every signature, on every phone.
Issue toolbox talks, collect signatures on phones, and keep RAMS with the job.
- 571 toolbox talks included. Talks by trade, including COSHH, plus you are able to upload your own H&S docs
- Signature tracking with chase reminders and PDF export
- RAMS and other H&S documents per project
- Site audits with photos: pre-start, snags, variations
From the floor to the wholesaler in three steps.
The people who know what’s needed add it. The person who signs it off sends it. The wholesaler gets a proper order, not a photo of a scrap of paper.
- 1
The operatives add their materials
Search the company catalogue, pick the size and quantity, and it lands on the job’s list for the day it’s needed.
Add materialCancelSearch catalogue2.5mm twin2 MATCHES2.5mm² Twin & Earth 6242B LSZH (100m Drum)Prysmian · Cable · Catalogue2.5mm² Twin & Earth 6242Y PVC Grey (100m Drum)Prysmian · Cable · CatalogueQuantity2UnitDrumsAdd materialCancel - 2
The site manager orders the materials
One list per job per day. Check it, pick the wholesaler contact, and send it as a quote request or an order.
CancelSend listC984 · 71 Broadwick StreetFri 16 Oct · Broadwick St, London W1F5 itemsWholesalers · 1 selectedCECity Electrical Supplies2 contactsPaul · Trade counterorders@cityelectrical.co.ukSPSouthside Plumbing & Heating1 contactQuoteOrderSend via WhatsApp5 items · 1 recipient · Cut-off 16:00 - 3
The wholesaler receives the order request
A clear email with the job, delivery address, items, part numbers and quantities. Replies go straight to the manager.
JOB · C984PROJECT PLANNERMaterial order requestHi Paul,Please can I place an order for the items below?
Item Qty 600mm Cable TrayLegrand · Part 123-456 10 Lengths 2.5mm² Twin & Earth 6242BPrysmian · 100m drum 2 Drums 20mm Galvanised ConduitUnivolt · 3.75m 30 Lengths
Why this is so useful on a live job.
No doubled-up orders
Everyone adds to the same list, so two people never order the same drum of cable.
Less wastage
Order what the job needs for the day, not a bit extra to be safe.
A record of what was ordered
Every quote and order is kept against the job, with who sent it and when.
A catalogue to stop mis-orders
Pick from your own material database with brands, sizes and part numbers.
No more lost paper lists
No back-of-a-docket lists left in the van or the canteen.
Never forget to send it
Cut-off reminders go to every manager before the wholesaler’s deadline.
You don’t have to change how you work overnight.
Plenty of wholesalers still take orders over WhatsApp, and plenty of managers prefer it. That’s fine.
- Press Send via WhatsApp and the order opens already written out
- Pick the wholesaler’s saved contact, or type a mobile for a one-off
- The list stays on the job, so you still have a record
- Move to email orders when you’re ready, a job at a time
Deliver Fri 16 Oct, London W1F 9QY
- 600mm Cable Tray × 10 Lengths
- 2.5mm² Twin & Earth 6242B × 2 Drums
- 20mm Galvanised Conduit × 30 Lengths
- Hilti HUS3-H 8×75 Anchors × 4 Boxes
Up and running this afternoon.
Our guided setup walks you through everything, and you can skip the extras and add them later.
Create your organisation
Your account, company name, office, logo and currency.
Set how you work
Working hours and overtime, leave, pay runs, warnings and material cut-off.
Add your team and first job
Managers, operatives, a project and client. Invite the rest any time.
Project Planner was built inside a working MEP contracting business to replace the spreadsheets, group chats and paper we were drowning in. Every feature is used on real jobs, every day.
Office on the web. Site on the phone.
Managers plan on a big screen. Operatives check their week, sign timesheets and toolbox talks from their pocket. Everything syncs instantly.
iPhone & iPad
The full app for managers and operatives, from the App Store.
Android
Everything on iOS, on any Android phone, from Google Play.
One plan. Unlimited users.
£149 a month or £1,490 a year. VAT is not charged. 30-day free trial. Unlimited users.
Get your whole team booked in by Friday.
Set up your organisation in about ten minutes. Try every feature free for a month, then pick the plan that fits your team.
£149 a month or £1,490 a year. VAT is not charged. After the 30-day free trial this renews automatically at that price until you cancel. Cancel any time from Settings → Billing → Manage billing. No email or phone needed.